PRIVACY POLICY

R G Elsegood (Sales) P/L is bound by The Australian Privacy Principals (APPS) and collects personal information in order to provide the merchandise you require. You may view our Privacy Policy on our website www.elsegood.com.au or contact us in writing for a hard copy for your files

 

1. COLLECTION

Personal information may be collected in a number of ways including:

• Directly from you by telephone, fax, letter, email, on our website store or on credit application forms.

• From third parties such as related companies, credit reporting agencies, your representatives or web-hosting providers.

• From publicly available sources of information.

The personal information required will include your name, address, and telephone, fax numbers, email address (es), banking details, credit card information (submitted at the time of each purchase if paying in this way). We also request the name and telephone number of your accountant and property ownership details if applying for credit (as per our credit application form).

We do not generally collect or retain any sensitive information about you. If you choose not to provide personal information relevant to our business functions we may not be able to provide you with the goods or credit facilities you require.

 

2. USES AND DISCLOSURE

We use your personal information for the following purposes:-

• The primary purpose for collecting personal information is to facilitate supply of your merchandise and to respond to your enquiries. • Administer and manage accounts.

• To collect debts if money is owed to us.

• Advise you about new products and promotions.

• Conduct appropriate checks for credit worthiness if applying for credit.

We disclose your personal information when necessary to:

- Internal Departments within R G Elsegood (Sales) P/L such as

• Our credit and accounting department, sales and marketing department and craft department along with our contracted courier or delivery agents.

Externally if necessary to: -

• Credit reporting agencies or other credit providers for credit related purposes such as checking for credit worthiness, credit rating, credit provision and financing information.

• Our bank, accountants or solicitor.

• Mailing systems.

• Debt Recovery Agencies.

• Your authorised representatives or legal advisers.

• Our on-line store – if you choose to place orders via the web store.

We will not intentionally disclose your personal information to overseas recipients for any purpose other than to fulfil your order.

If you do not wish to receive direct marketing information from us you have the option to “Opt out” by choosing this option if ordering on our website store or advising us by email, letter or telephoning us.

 

3.STORAGE AND SECURITY

The information is stored on our computer system from which we generate all orders, invoices/credit adjustment notes and end of month statements and mailing lists. Emails are stored on “Google Apps” (g mail) and we update the security regularly.

 

We will take reasonable steps to protect your personal information from misuse, interference and loss as well as unauthorised access, modification and disclosure. Specific security measures we employ include password protection/firewalls/encryption and implementing regular software updates and security patches. We will endeavour to destroy or de-identify your personal information as soon as it is no longer required by us (where permitted by law to do so).

 

4.INTEGRITY/QUALITY AND CORRECTION OF PERSONAL INFORMATION

We take all reasonable precautions to make sure all the information we collect, use and disclose is accurate and up to date. This accuracy depends to a large extent on the information you provide. Please let us know if there are any errors in your personal information and keep us up to date with any changes i.e. name, address etc. If we are satisfied that the information we hold is inaccurate, out-of-date, incomplete, irrelevant and misleading we will amend our records accordingly.

 

5. ACCESS

You have a right to access your personal information, subject to some exceptions allowed by law. If you would like to access your information please let us know. You will be required to put this request in writing for security reasons. We also reserve the right to charge a small fee for searching and providing access to your information. We may refuse to allow you to access or correct your personal information if we are legally required or entitled to do so. If we do refuse we will provide you with written reasons for the refusal and the options available to complain about the refusal.

 

Contact Details

This Privacy Policy endeavours to cover most of the personal information handled by us but is not exhaustive. This Privacy Policy will be reviewed on a regular basis and should changes be necessary it will be amended accordingly.

If you have any questions in relation to our Privacy Policy or the management of your Personal Information please call us on 02 – 9319 2261 between the hours of 9am and 5pm Monday – Friday. Alternatively you may wish to write to us at 8 Little Queen Street Chippendale, 2008 and we will respond as quickly as possible.